{"id":17251,"date":"2024-10-09T14:49:21","date_gmt":"2024-10-09T12:49:21","guid":{"rendered":"https:\/\/www.wedoback.net\/the-crucial-importance-of-reliable-data-backup-protect-yourself-from-unpleasant-surprises\/"},"modified":"2026-10-07T11:22:33","modified_gmt":"2026-10-07T09:22:33","slug":"the-crucial-importance-of-reliable-data-backup-protect-yourself-from-unpleasant-surprises","status":"publish","type":"post","link":"https:\/\/eu.wedoback.com\/en\/blog\/2024\/10\/09\/the-crucial-importance-of-reliable-data-backup-protect-yourself-from-unpleasant-surprises\/","title":{"rendered":"The crucial importance of reliable data backup: protect yourself from unpleasant surprises!"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"17251\" class=\"elementor elementor-17251 elementor-17204\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-37f552a e-con-full wdb-g e-flex e-con e-parent\" data-id=\"37f552a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-30c8039 e-con-full wdb-g-hero e-flex e-con e-parent\" data-id=\"30c8039\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-4f9fcf9 e-con-full wdb-g-hero-in wdb-g-hero-split e-flex e-con e-parent\" data-id=\"4f9fcf9\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-bf81576 e-con-full wdb-g-hero-txt e-flex e-con e-parent\" data-id=\"bf81576\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-05ea1e5 elementor-widget elementor-widget-text-editor\" data-id=\"05ea1e5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-crumb\"><a href=\"\/en\/\">Home<\/a><span>\u203a<\/span><a href=\"\/en\/blog\/\">Blog<\/a><\/p><p class=\"wdb-g-pill\" style=\"--pill:#01adb9\">Backup<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ec24852 elementor-widget elementor-widget-heading\" data-id=\"ec24852\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">The crucial importance of reliable data backup: protect yourself from unpleasant surprises!<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d74feb5 elementor-widget elementor-widget-text-editor\" data-id=\"d74feb5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-lead\">In today\u2019s digital world, data is at the heart of business operations. Whether it is email, documents, databases or other sensitive information, losing this data can have disastrous consequences, both financially and for a company\u2019s reputation.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-76edcc7 elementor-widget elementor-widget-text-editor\" data-id=\"76edcc7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-meta\"><span>Published on <b>October 9, 2024<\/b><\/span><span><b>5 min<\/b> read<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-219e10e elementor-widget elementor-widget-text-editor\" data-id=\"219e10e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-hero-img\"><img src=\"\/wp-content\/uploads\/sites\/6\/2024\/06\/Fichier-1-1.png\" width=\"380\" height=\"280\" alt=\"Illustration of reliable business data backup\" loading=\"eager\" fetchpriority=\"high\" decoding=\"async\"><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-86e86da e-con-full wdb-g-body e-flex e-con e-parent\" data-id=\"86e86da\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-f2e064d e-con-full wdb-g-grid e-flex e-con e-parent\" data-id=\"f2e064d\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-5ab5d32 e-con-full wdb-g-article e-flex e-con e-parent\" data-id=\"5ab5d32\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-887f719 elementor-widget elementor-widget-text-editor\" data-id=\"887f719\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-key\"><h2>Key takeaways<\/h2><ul><li>Microsoft 365 and Google Workspace ensure data availability, not true long-term backup.<\/li><li>Backups that are never tested may turn out to be incomplete, corrupted or non-existent when you need to restore.<\/li><li>All sensitive data must be included, with retention suited to your version history needs.<\/li><li>Poor backup management exposes you to financial losses, reputational damage and regulatory non-compliance.<\/li><\/ul><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c3de406 elementor-widget elementor-widget-text-editor\" data-id=\"c3de406\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Yet many organizations continue to underestimate the importance of an effective backup solution tailored to their needs.<\/p><figure class=\"wdb-f\" role=\"img\" aria-label=\"Four common backup mistakes: believing Microsoft 365 and Google Workspace back up everything, not testing backups, overlooking sensitive data, poorly adapted retention\"><figcaption class=\"wdb-f-title\">Four common backup mistakes<\/figcaption><div class=\"wdb-f-cols\"><div class=\"wdb-f-col\"><svg viewBox=\"0 0 64 64\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M18 46h30a10 10 0 0 0 0-20 14 14 0 0 0-27-3A11 11 0 0 0 18 46z\" fill=\"#fff\" stroke=\"#027466\" stroke-width=\"2\"\/><path d=\"M28 30l8 8M36 30l-8 8\" stroke=\"#e4572e\" stroke-width=\"2\" stroke-linecap=\"round\"\/><\/svg><p>Believing that Microsoft 365 and Google Workspace back up everything<\/p><\/div><div class=\"wdb-f-col\"><svg viewBox=\"0 0 64 64\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"14\" y=\"10\" width=\"36\" height=\"44\" rx=\"3\" fill=\"#fff\" stroke=\"#027466\" stroke-width=\"2\"\/><path d=\"M22 22h20M22 30h20M22 38h12\" stroke=\"#01adb9\" stroke-width=\"2\" stroke-linecap=\"round\"\/><circle cx=\"46\" cy=\"46\" r=\"9\" fill=\"#e6f6f7\" stroke=\"#e4572e\" stroke-width=\"2\"\/><path d=\"M46 41v6M46 50v1\" stroke=\"#e4572e\" stroke-width=\"2\" stroke-linecap=\"round\"\/><\/svg><p>Never checking that backups actually work<\/p><\/div><div class=\"wdb-f-col\"><svg viewBox=\"0 0 64 64\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M8 18h18l4 5h26v29H8z\" fill=\"#fff\" stroke=\"#027466\" stroke-width=\"2\"\/><rect x=\"16\" y=\"30\" width=\"12\" height=\"14\" rx=\"2\" fill=\"#e6f6f7\" stroke=\"#01adb9\" stroke-width=\"2\"\/><rect x=\"34\" y=\"30\" width=\"12\" height=\"14\" rx=\"2\" fill=\"#fff\" stroke=\"#e4572e\" stroke-width=\"2\" stroke-dasharray=\"3 2\"\/><\/svg><p>Overlooking some sensitive data<\/p><\/div><div class=\"wdb-f-col\"><svg viewBox=\"0 0 64 64\" aria-hidden=\"true\" focusable=\"false\"><circle cx=\"32\" cy=\"34\" r=\"20\" fill=\"#fff\" stroke=\"#027466\" stroke-width=\"2\"\/><path d=\"M32 22v12l8 6\" stroke=\"#01adb9\" stroke-width=\"2\" stroke-linecap=\"round\"\/><path d=\"M26 8h12\" stroke=\"#027466\" stroke-width=\"2\" stroke-linecap=\"round\"\/><\/svg><p>A poorly adapted retention period<\/p><\/div><\/div><\/figure>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-06784b7 elementor-widget elementor-widget-text-editor\" data-id=\"06784b7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>The myth of automatic backups with Microsoft 365 and Google Workspace<\/h2><p>One of the most common mistakes is believing that popular services such as Microsoft 365 (Outlook, OneDrive, SharePoint) or Google Workspace (Gmail, Google Drive) automatically include complete, reliable backup solutions. In reality, although these cloud services are robust and offer features to recover deleted files or messages, <strong>they do not guarantee full protection against long-term data loss.<\/strong><\/p><p>These platforms focus on data availability, not on true backup. For example, if a user deletes important files or data is lost as a result of a cyberattack (such as ransomware), it is often impossible to restore it beyond a certain period. <strong>Only a dedicated backup solution can provide this long-term protection<\/strong>, guaranteeing data recovery even after accidental deletion or modification.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fa2fe51 elementor-widget elementor-widget-text-editor\" data-id=\"fa2fe51\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Backup monitoring: an all too often neglected issue<\/h2><p>Another common mistake is <strong>assuming that backups run automatically without ever checking that they work properly<\/strong>. In many companies, a backup policy was put in place long ago, but nobody takes the time to make sure that backups are actually performed, complete and usable.<\/p><p>When disaster strikes (hardware failure, cyberattack, human error or natural disaster) and the company tries to restore its data, that is often when it discovers backups that are incomplete, corrupted or simply non-existent. <strong>Failing to test your backups regularly<\/strong> can lead to unrecoverable losses that a simple periodic check could have prevented.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0ba7302 elementor-widget elementor-widget-text-editor\" data-id=\"0ba7302\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Backups, but not for all sensitive data<\/h2><p>Another critical situation is that of companies that do have a backup solution, but <strong>one that does not include all the sensitive data essential to their business<\/strong>. This may stem from poor configuration or a lack of understanding of the company\u2019s needs. For example, certain departments or specific projects may be excluded from backups without anyone noticing.<\/p><p>When you realize, often too late, that a critical file was not backed up, this can lead to significant data loss and even jeopardize the survival of the business. <strong>It is essential to regularly review which data is being backed up<\/strong> and to make sure that all strategic and sensitive information is covered.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ad6bfc9 elementor-widget elementor-widget-text-editor\" data-id=\"ad6bfc9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Backup retention: a setting that is often poorly adapted<\/h2><p>Finally, a crucial aspect of backup that many companies neglect is <strong>data retention management<\/strong>. Retention is the length of time backed-up data is kept. In some cases, companies choose a retention period that is too short, deleting data they may need in the long term.<\/p><p>In addition, frequently modified data or information that requires a history (such as long-term projects, legal documents, etc.) may not be backed up often enough. <strong>Adapting retention to the volume of changes and the need for version history<\/strong> is essential to ensure that the right data is available when you need it.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2f3904d elementor-widget elementor-widget-text-editor\" data-id=\"2f3904d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>The consequences of poor backup management<\/h2><p>When disaster strikes without a reliable backup solution, or with poorly configured backups, the consequences can be dramatic:<\/p><ul><li>Significant <strong>financial losses<\/strong> due to business interruption.<\/li><li><strong>Damage to the company\u2019s reputation<\/strong>, especially if sensitive data or customer information is lost.<\/li><li><strong>Regulatory non-compliance<\/strong> (GDPR and, for the entities concerned, the NIS2 Directive), particularly in sectors where data backup and retention are strictly regulated, such as finance or healthcare.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0bd9262 elementor-widget elementor-widget-text-editor\" data-id=\"0bd9262\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-brand\"><h2>Protect your business with WeDoBack: backup tailored to your needs<\/h2><p>At <strong>WeDoBack<\/strong>, we understand that every business is unique and needs a tailored backup solution. We offer complete, secure backup, including:<\/p><ul><li><strong>Dedicated solutions for Microsoft 365 and Google Workspace<\/strong>, providing genuine protection for your email, documents and other cloud data.<\/li><li><strong>Regular testing of your backups<\/strong> to ensure they are reliable and complete.<\/li><li><strong>Coverage of all your sensitive data<\/strong>, with flexible configurations to include all your critical systems and departments.<\/li><li><strong>Customized backup retention management<\/strong>, adapted to your needs in terms of changes, version history and long-term retention.<\/li><\/ul><p>With <strong>WeDoBack<\/strong>, you can have peace of mind, knowing that your data is protected in all circumstances, whether against human error, cyberattacks or major disasters.<\/p><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-370d0c4 elementor-widget elementor-widget-text-editor\" data-id=\"370d0c4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>In summary<\/h2><p>A good backup solution is much more than a simple way to recover deleted files. It must be comprehensive, regularly tested, and suited to the nature of your data and your version history needs. Don\u2019t let unpleasant surprises catch you off guard: choose a reliable backup solution and protect your business against irreversible losses.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d842705 elementor-widget elementor-widget-text-editor\" data-id=\"d842705\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Further reading<\/h2><div class=\"wdb-g-related\"><a href=\"\/en\/backup\/\"><small>Our solutions<\/small>WeDoBack backup<\/a><a href=\"\/en\/immutable-backup\/\"><small>Our solutions<\/small>Immutable backup<\/a><a href=\"\/en\/disaster-recovery-plan\/\"><small>Continuity<\/small>The disaster recovery plan (DRP)<\/a><a href=\"\/en\/offers-and-prices\/\"><small>Pricing<\/small>Offers and pricing<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-f8894c3 e-con-full wdb-g-aside e-flex e-con e-parent\" data-id=\"f8894c3\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-80aa8af elementor-widget elementor-widget-text-editor\" data-id=\"80aa8af\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<nav class=\"wdb-g-toc\" aria-label=\"Table of contents\"><p>On this page<\/p><ol><\/ol><\/nav>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ad1221c elementor-widget elementor-widget-text-editor\" data-id=\"ad1221c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-card\"><h3>Planning a backup, DRP or BCP project?<\/h3><p>More than 20 years of experience protecting business data.<\/p><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-tel\" href=\"tel:+33972507828\">+33 9 72 50 78 28<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-060d037 e-con-full wdb-g-cta e-flex e-con e-parent\" data-id=\"060d037\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-9f54c00 e-con-full wdb-g-cta-in e-flex e-con e-parent\" data-id=\"9f54c00\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-779620e elementor-widget elementor-widget-text-editor\" data-id=\"779620e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Protect your data with WeDoBack<\/h2><p>Encrypted offsite backup, immutable storage, DRP and BCP: tell us about your servers and we will recommend the right combination.<\/p><div class=\"wdb-g-btns\"><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-btn wdb-g-btn-ghost\" href=\"\/en\/offers-and-prices\/\">See offers and prices<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Microsoft 365 not backed up, untested backups, forgotten data, poorly set retention: the mistakes that lead to irreversible data loss.<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"elementor_header_footer","format":"standard","meta":{"page_builder":"","footnotes":""},"categories":[586],"tags":[],"class_list":["post-17251","post","type-post","status-publish","format-standard","hentry","category-backup"],"_links":{"self":[{"href":"https:\/\/eu.wedoback.com\/en\/wp-json\/wp\/v2\/posts\/17251","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/eu.wedoback.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/eu.wedoback.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/eu.wedoback.com\/en\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/eu.wedoback.com\/en\/wp-json\/wp\/v2\/comments?post=17251"}],"version-history":[{"count":0,"href":"https:\/\/eu.wedoback.com\/en\/wp-json\/wp\/v2\/posts\/17251\/revisions"}],"wp:attachment":[{"href":"https:\/\/eu.wedoback.com\/en\/wp-json\/wp\/v2\/media?parent=17251"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/eu.wedoback.com\/en\/wp-json\/wp\/v2\/categories?post=17251"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/eu.wedoback.com\/en\/wp-json\/wp\/v2\/tags?post=17251"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}