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Backing up Microsoft 365: what you need to knowMicrosoft 365 hosts your emails and files, but standard subscriptions keep no independent copy you can restore after a major mistake.Should you back up Microsoft 365?Yes, as soon as losing a mailbox or a team site for more than a few days would be serious. Microsoft’s redundancy does not cover that case.How do you back up Microsoft 365 emails?Back up Exchange Online mailbox by mailbox, outside the tenant, shared mailboxes included, and restore to a test mailbox at least twice a year.Backing up SharePoint and OneDriveSharePoint and OneDrive hold your team files. Their recycle bins and versions do not replace a dated copy kept outside the tenant.Backing up Google WorkspaceBacking up Google Workspace means copying Gmail, Drive, Calendar and shared drives outside the domain, with restore dates.Should you back up Google Workspace?Yes, if Gmail or Drive carry your business. Trash, account restore and Vault only cover short windows or legal needs.Backing up business GmailA business Gmail backup copies mailboxes outside the Google domain, labels included, with several restore points and a restore test.Backing up business Google DriveShared drives are many teams’ file server. A 30-day trash is no substitute for a dated copy kept outside Google.Does Microsoft 365 really include a backup of your data?Not in standard plans. Microsoft sells Microsoft 365 Backup separately, and it stays in its cloud. A copy outside the tenant is an extra choice.Does Google Workspace really include a backup of your data?No. Google provides redundancy, a trash of about thirty days and, depending on the edition, Vault. None of these is a backup outside the domain.
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